A Special General Meeting of the Dulwich Society will be held at 8pm on 28th June 2021 via Zoom. The meeting has been called by the Executive Committee to discuss resolutions submitted to the Executive Committee of the Society.
1. Introduction - the Chairman
2. Resolutions: The following resolutions have been proposed for consideration at the meeting. A vote will be taken after each resolution using the Zoom polling facility. The votes will be verified by the scrutineers after the meeting using Zoom facilities to ensure the votes comply with Society Rule 3, “Membership will normally be for a household i.e. all adults living at the same address. In the event of a vote being needed at an Annual General Meeting or a Special General Meeting only one vote is permitted per household.” The results will be placed on the Society’s website www.dulwichsociety.com as soon as possible.
The Rules of the Society are available at: https://www.dulwichsociety.com/about-the-dulwich-society
Your Executive Committee’s views on each resolution are set out further below.
Motion 1: Proposed by Marianne Kavanagh and a group of Dulwich Society members
That the process for appointment of members of the Society’s sub-committees and all minutes of their meetings must be published on the Society’s website, including declarations of interest.
[Note: minutes, including declarations of interest, are already published for the Executive Committee]
Motion 2: Proposed by Marianne Kavanagh and a group of Dulwich Society members
The Society must undertake a formal, independent and impartial survey of its Membership about the remit the Membership wishes the Society to adopt with regard to the Society’s long term policy position on Travel and Environment. The findings of this consultation with Members to be published in full on the Society’s website and available on request to all members.
[For clarity, the current remit of the Travel and Environment Sub-Committee is to foster safe and healthy streets in Dulwich by:
*The Equality Act lists the characteristics that it protects as age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, and sexual orientation.
**Note: “supporting low traffic neighbourhoods” does NOT refer to or mean supporting the Low Traffic Neighbourhoods imposed by Southwark Council without prior consultation.]
3. Close of Meeting
The Zoom meeting will be open from 7.30pm to enable the Zoom host to verify attendees as they logon.
Meeting ID: 946 1781 0285
Please ensure your full name (eg Joan Smith) is shown on your Zoom video screen.
Never used Zoom before? First-time Zoom users will find the following video useful: https://www.youtube.com/watch?v=kh50kVaIdAY
The Executive Committee’s Views on the Proposed Motions
First Motion: The Executive Committee has no objection to the first motion.
The Society looks for new members of sub-committees in several ways. Firstly, in new members’ welcome letters we invite them to contact members of the Executive Committee if they wish to play an active part in the Society. Secondly, we place advertisements for new sub-committee members, when necessary, in the Society’s eNewsletter and Journal and, if that fails to attract applicants, the Society relies on personal contacts or recommendations. The Society’s chair and secretary review the names with the relevant sub-committee chair and the potential member is asked to attend the next sub-committee meeting as a guest. After this meeting a decision will be made whether to invite the person to join the sub-committee. This decision will be based on the need for a balance of views within the sub-committee as well as an assessment of whether a new member would contribute constructively to its work. This is in line with rule 8 of the Society constitution.
New and existing sub-committee members will be asked to notify sub-committee chairs of any interests (including membership of organisations) with respect to which there is a real risk of a conflict with the sub-committee's work. The sub-committee chairs will maintain a register of such interests.
Sub-committee members, whenever they consider they have a conflict with an item being discussed at the sub-committee, will draw this to the attention of sub-committee chair and it will be noted in the minutes.
Second Motion: The Executive Committee is NOT in favour of the second motion.
The Aims and Objectives of the Society are quite clear, they are to foster and safeguard the amenities of Dulwich, both in the interests of its residents and the wider local community of which it is a part, and to increase awareness of the varied character that makes the area so special. The Society is managed by the Executive Committee comprising the Society chair, vice-chair, secretary, treasurer, membership secretary and the chairs of the specialist sub-committees. They are all elected at the yearly Annual General Meeting. There is no requirement in the Society’s constitution for the Executive Committee to canvass the members’ opinions, nor would it be appropriate given the Society’s objective of serving the wider local community.
In this particular case, a survey of members’ views on the Society’s long term policy position on Travel and the Environment would be fraught with difficulty as any view the Society would hold on this subject would change over time to reflect circumstances at any one time.
The survey proposed by the second motion is NOT a survey about the current emergency temporary traffic measures. The Council is currently running a detailed public consultation on these measures where everyone in the area, not just Society members, is able to comment. This will be far more representative than any survey that the Society could carry out. There is also the question of resources and funding - the Society is a volunteer organisation, and also a registered charity, and running a survey would not be a good use of the Society’s resources when there is no obvious benefit to be gained.