Dulwich Society AGM Agenda 2021

The 58th Annual General Meeting of the Dulwich Society will be held at 8pm on Tuesday 14 September 2021 via Zoom.
 
https://zoom.us/j/97735121186
Meeting ID: 977 3512 1186
Passcode: 592469

Members will be admitted to the AGM meeting from 7.30pm onwards and the meeting will start promptly at 8pm.
 
Agenda
1. Introduction and apologies for absence.
2. Approve Minutes of the 57th Annual General Meeting held on 24th September 2020.
3. Matters Arising.
4. Chairman’s Report and Review of the Year.
5. Approve accounts for the year ended 31st December 2020.
6. Appoint Independent Examiner. Nominee: Sally-Anne Jeffries, Chartered Accountant
7. Retirement of the President - Dr Colin Niven OBE
8. Appointment of new President - Dr Kenneth Wolfe
9. Elections for 2021-2022 - Officers and Members of the Executive Committee.
 
Officers (four): Role - Name (Proposer name, Seconder name)
Chair - James Thompson (Jeremy Prescott, David Way)
Vice-Chair - Sue Badman (Ian McInnes, Sharon O’Connor)
Secretary - Heather Stubbs (Paul Butler, Judith Nurse)
Treasurer - Russell Lloyd (Gardner Thompson, Andrew Gould)
 
Executive Committee Members (ten max):
Role - Name (Proposer name, Seconder name)
 
Membership - Diana McInnes (Paul Butler, Jean Howell)
Communications & Media - Sharon O’Connor (Jean Howell, Ian McInnes)
Journal Editor - Brian Green (Rita Green, Judith Ward)
Planning & Architecture - Penny Stern (Peter Hogarth, Margaret Bremer)
Travel & Environment - Harry Winter (Sue Badman, Ian McInnes)
Licensing - Patsy Bramble (Catrin Waugh, Diana McInnes)
Trees - David Beamish (Patricia Hole, Glynis Williams)
Local History - Ian McInnes (Bernard Nurse, Sharon O’Connor)
Gardens - Jeremy Prescott (Bill Streatfeild, Ann Rutherford)
 
Wildlife Sub-Committee. Chair Angela Wilkes has stood down from the sub-committee. Peter Roseveare took over as Chair on 7th September 2021. He will join the Society Executive Committee as a co-opted member until the elections at the AGM 2022.
 
10. Any Other Business/Questions - please raise with the Chairman (This email address is being protected from spambots. You need JavaScript enabled to view it.) at least 7 days in advance of the meeting, copied to the Secretary (This email address is being protected from spambots. You need JavaScript enabled to view it.).
 
Meeting papers are available on www.dulwichsociety.com
Elections and approvals will be conducted by Zoom poll during the meeting.
 
Susan Badman, Hon. Secretary, Dulwich Society, This email address is being protected from spambots. You need JavaScript enabled to view it.
1st September 2021 (Revised - with nominations)

Zoom Guidance Notes for the Dulwich Society Annual General Meeting on Zoom at 8pm on 14th September 2021

Please join the meeting between 7.30pm and 8pm for registration.

1) Why is the AGM being held on Zoom?
The AGM will be held online. The Society’s intention had been to hold the AGM in the function room at the Crown and Greyhound in Dulwich Village on 14 September. The current rise in the rate of Covid-19 infections, and the knowledge that several residents who had been double vaccinated have still caught the virus, has led the Executive Committee to decide that a meeting in an enclosed room at this point would be inappropriate, consequently the AGM will be held on Zoom.
The Charity Commission has advised that virtual AGMs or SGMs are acceptable in the current circumstances, and the reasons for holding a virtual meeting should be recorded in the minutes.

2) Do I need a Zoom account to join the meeting?
No, a Zoom account is not required to join the AGM Meeting as a participant.

3) How do I join the Zoom meeting?
You can join the meeting by clicking on the meeting link:
https://zoom.us/j/97735121186 and adding the Passcode: 592469 when requested
or going to join.zoom.us and entering the meeting ID and Passcode when requested.
Meeting ID: 977 3512 1186
Passcode: 592469

You will enter a waiting room and be admitted to the meeting after a short pause.
When your screen appears, please go to the small blue box in the upper right-hand corner, click on “Rename” and input your first name and surname (if it is not already displayed). This will then appear on your screen and will be checked by an administrator to confirm your eligibility to attend and vote. Note: Some iPads and tablets display the button for “Rename” in a different location on the screen. You can also go to the Participants List, find your name, then click on “More” which will take you to “Rename”.

4) What devices can I access Zoom on?
You can use your computer, laptop, phone or mobile phone to access the AGM on Zoom. If accessing by phone we can provide numbers, you can call (voice only and you would not be able to vote at the meeting) or you could participate fully via a browser or the Zoom app on a ‘smart’ mobile phone.

5) Household participation in the AGM?
Two or more participants in the same household can attend the Zoom AGM either using the same device or separate devices. You may get some interference if using a computer/laptop and a mobile phone in the same room. Each household only has one vote in line with the Society Rules (Rule 3)
 
6) Who will manage the meeting?
The meeting will be managed by the Chair who will progress the business of the meeting and Zoom Hosts, who will admit participants, mute and unmute them, control screen sharing of documents (if required) and oversee the votes.

7) What time should I join the meeting?
The meeting starts promptly at 8pm. We would like you to join the meeting from 7.30pm onwards. You will be held in a virtual Waiting Room until your name has been checked and the Host is ready to admit you to the meeting.

8) How do I make sure I can hear others and be heard?
On most devices, you can join computer/device audio by clicking “Join Audio”, “Join with Computer Audio” or “Audio” to access the audio settings. There is a facility on Zoom to Test Audio so you can check how loud your microphone and speaker(s) are.

Most participants will be muted by the Host, unless speaking or asking a question, to minimise background distractions. You can unmute yourself if you have been called on to speak, by clicking the blue square on your screen that says “Unmute” or by toggling the Audio on/off icon button.

9) Do I need a webcam to join the Zoom meeting?
You are not required to have a webcam to join the Zoom meeting, but if you don’t have a camera or if you choose to switch video off, you will not be seen by other participants. Your name/photo will appear on your screen. You will be able to listen and speak during the meeting and view the webcam video of other participants.

10) Will I be able to see all the other participants?
Yes, unless they are not using video. For some of the meeting, the main part of your screen will be taken up with Powerpoint slides. If you click on “Gallery View” in the top right-hand corner of the screen, you will see a small picture of everyone, as well as the slide. As all the participants will not fit on one screen, you will need to click on the up or down arrow to see all the participants. If you click on “Speaker View” you will have a large picture of the person speaking as well as the slide.

11) How will you check who has attended?
A list of attendees will be saved by the Host to assist the Minuting Secretary.

12) Will the meeting be recorded?
Yes, the AGM will be recorded (audio and video) to assist with minute-taking and record-keeping. If you prefer not to be visually recorded, you should turn your video off. The recording will be stored securely and will only be available to Officers of the Society for the purposes of administering the AGM. The recording will be deleted when the Minutes have been transcribed. The recording will not be made available for viewing after the meeting.

13) Chat
Meeting Chat will be limited to enable participants to contact the meeting hosts. The content of the Chat will only be seen by the hosts and the participant sending comments.

The Zoom Chat transcript will be saved and used to identify any questions which cannot be answered in the meeting.

14) Meeting Procedure and process for questions or comments during the AGM
The Society Chairman will introduce the meeting and make announcements about the meeting procedures. The business of the AGM is set out in the Agenda and the Chair will progress the meeting in line with the agenda. Full details at www.dulwichsociety.com

There will be Zoom online polls at various points in the meeting for approval of items and the elections. Only Society Members can vote. Under the Society Rules Rule 3 Membership “Membership will normally be for a household i.e., all adults living at the same address. In the event of a vote being needed at an Annual General Meeting or a Special General Meeting only one vote is permitted per household.” The results will be announced after the polls have been completed, the results will be verified after the meeting and will also be included in the meeting minutes in due course.

As is customary, after the completion of the elections, the new Chairman will take over the chairmanship of the meeting.

Questions will be taken under item 10 AOB. Members were asked to notify the Chairman and Secretary of questions seven days in advance of the AGM.

Comments and questions in the Chat will be monitored by the meeting hosts who will endeavour to answer questions or ask the Chair to respond.

After the agenda is completed, the meeting will be closed. There is no talk after the meeting.

14) What if I need additional assistance before the meeting?
If you have any queries before the meeting, please email the Secretary at This email address is being protected from spambots. You need JavaScript enabled to view it.

6th September 2021

Proposed Executive Committee and Sub-Committee nominations

As announced previously, Ian McInnes will be standing down as Chair after 13 years and Colin Niven, the Society’s President is also standing down after ten years. Kenneth Wolfe (vice chairman), Sue Badman (secretary) will also be standing down from their current roles.

David Roberts (chair of the Planning and Architecture Group), Bernard Nurse (chair of the Local History Group), Angela Wilkes (chair of the Wildlife Sub-committee) and Adrian Hill will also not be seeking re-election.

At the AGM Dr Kenneth Wolfe will be proposed as the Society’s President.

At the AGM the following people will be proposed as members of the Executive Committee. All have been put forward unopposed:

• James Thompson - Chair (new)
• Sue Badman - Vice Chair (new)
• Heather Stubbs - Secretary (new)
• Sharon O’Connor - Media Co-ordinator (new)
• Penny Stern - Planning & Architecture Group Chair (new)
• Ian McInnes - Local History Group Chair (new)

• Russell Lloyd - Treasurer (reappointment)
• Diana McInnes - Membership Secretary (reappointment)
• Brian Green - Journal Editor (reappointment)
• Harry Winter - Travel and Environment Group Chair (reappointment)
• Patsy Bramble - Licensing Sub-Committee Chair (reappointment)
• Jeremy Prescott - Garden Group Chair (reappointment)
• David Beamish - Trees Sub-Committee Chair (reappointment)

Wildlife Sub-Committee. Chair Angela Wilkes has stood down from the sub-committee. Peter Roseveare took over as Chair on 7th September 2021. He will join the Society Executive Committee as a co-opted member until the elections at the AGM 2022.

James Thompson, the proposed new chairman is well-known locally and his supporting statement is below.

I have been a resident of Dulwich since 2001 and a member of the Society since 2013 and I am keen to further the aims and objects of the Society.

I play an active role in local affairs. My current activities in the voluntary sector comprise being chair of the Stradella and Springfield Residents' Association (Stradella Road, Winterbrook Road and parts of Burbage Road and Half Moon Lane) where I have been in post since 2018. I am also an amenity society member of the Advisory Committee of The Dulwich Estate Scheme of Management, having been appointed earlier this year, and the honorary examiner of the accounts of the Dulwich Festival since last year.

My professional background is as a Chartered Accountant, initially working in professional practice and then as a merchant banker. More recently towards the end of my career, I was a company director serving mainly as a Chief Financial Officer for growth phase companies which were privately owned, venture capital backed or quoted.

My wife works locally in a primary school as bursar and we have three children all of whom attended local foundation schools.

Heather Stubbs - Nominee for the role of Secretary of The Dulwich Society

I have lived in Dulwich since 1988. Having only recently joined The Dulwich Society, I am greatly impressed by the valuable work it does in improving amenities for local residents and would like to become much more involved.
 
I have been a Friend of Dulwich Picture Gallery for 15 years and was elected Secretary of the Friends of Dulwich Picture Gallery in 2019, also acting as a member of the sub-committee which oversaw the merger of the Friends' Charity with the Picture Gallery. I am a member of the new Friends Advisory Panel at the Gallery and continue to organise events for Friends.
 
My professional background is in Further Education, as a Psychology Lecturer and Vice Principal. In the later part of my career, I worked as Human Resources Director in the Probation, Further Education and Cultural Exchange Sectors. During this time I chaired and acted as Secretary for many committees and was a Pension Scheme Trustee.
 
After a career in BT, my husband worked for 10 years as a Senior Lecturer at Greenwich University. We have two grown-up daughters who attended local schools and one of whom works as a Senior Psychotherapist for the South London and Maudsley Trust.

2021 Annual General Meeting Reports

Dulwich Society Reports for Annual General Meeting - Tuesday 14 September
Executive Committee Reports for the Year 2020

Please note that the AGM has now been put back until September in the expectation that we will then be able to meet in person and, hopefully, hold an event to mark the retirement of our President, Dr Colin Niven, after ten years’ service.

CHAIRMAN’S REPORT:

Executive Committee: The Executive Committee met 6 times in 2020, online. The Executive awards funds to suitable local projects in line with the Society’s remit and objectives. There were fewer requests this past year as projects were put on hold or cancelled. Grants were made as follows:

• Repairs to benches and white posts in Dulwich Village
• Design of new sports mural at the Burbage Road rail bridge
• Donations to two Food Banks in Southwark and West Norwood.
• Donation to Sydenham Hill Woods.

If you have any ideas for projects that are in line with the Society’s objectives, please see https://www.dulwichsociety.com/local-projects for further information.

Dulwich Estate Residents’ Advisory Committee: The Society Chairman and Chair of Planning and Architecture together with representatives from Dulwich residents’ associations drawn from across the Dulwich Estate sat on the Estate Scheme of Management (SOM) Advisory Committee which met three times last year, online, to discuss matters relating to the SOM. The Society collated a list of issues ahead of the meetings for discussion arising from our members’ and residents’ concerns, and issues that the Society has identified across the Estate. In addition, the Chairman and Secretary met the Estate CEO and Director of Property on a regular basis at the Estate’s public surgeries to discuss members’ concerns on matters outside the SOM. Please notify This email address is being protected from spambots. You need JavaScript enabled to view it. if you have a matter that you would like the Society to raise with the Estate.

After a series of discussions between the Chairs of the Dulwich Estate Trustees and the Society, the Advisory Committee has been refreshed and will now comprise representatives in rotation to enable a wider group of representatives to attend the Committee. From the first meeting in March 2021, there will be two representatives from RAs in the north and south of the Estate, and two representatives from the Society’s Executive Committee.

Public engagement and consultations: The Society has continued to be active in the promotion of public engagement. Consultations on planning, traffic, public realm, event and premises licensing have continued during the Covid-19 emergency and the Society has reminded and encouraged residents to respond to all Council surveys and consultations affecting the Dulwich area.

Working with community groups: The Society continues to work closely with a wide range of stakeholders across Dulwich including residents’ associations, the Dulwich Estate, Dulwich Picture Gallery, amenity societies such as the Herne Hill Society, sporting venues, local councillors, MP and council officers and the police Safer Neighbourhood Panels. During 2020 this has been predominantly online.

Ian McInnes, Chairman

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Minutes of the AGM 2020

Minutes of the 57th Annual General Meeting of the Society held on 24th September 2020 via Zoom

Available to download as a PDF

Annual Accounts 2020

Click here to download the Annual Accounts 2020 (PDF)